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Appeals procedure

An appeal regarding the funding decision of a grant application may be made only on the basis of an alleged error in, or deviation from, stated procedure (i.e., undeclared reviewer conflict of interest or mishandling of an application). Applicants who disagree with the content of the scientific review summary are invited to resubmit applications in a subsequent grant cycle with a detailed response to the review. An applicant wishing to appeal a decision concerning a grant application must submit a formal request for review of the decision to the Director of the TRDRP Program within the Research Grants Program Office, at the University of California Office of the President within thirty (30) days of receipt of the Summary Statement. The TRDRP Program Director may, if an applicant shows good cause, grant a reasonable extension of time for the submission of the request for review. The request for review must contain a full and complete statement of the basis for the appeal, including pertinent facts and supporting arguments and documentation. The appeal must be submitted officially through the applicant institution and must be signed by the principal investigator and the official authorized to sign for the institution. No request for review shall affect any authority of the University of California Office of the President under the California Health and Safety Code, Section 104500-104545.

Upon receipt of a request for review, the TRDRP Program Director will make a decision as to whether the dispute is reviewable under this policy and properly notify the applicant of the determination. If a request is reviewable, it shall be transmitted to an appeal review committee, appointed by the Program Director, comprising of two persons who are knowledgeable about both the type of research in question and the peer review process. The appeal review committee shall provide the applicant an opportunity to submit additional statements and documentation relevant to the appeal review committee's deliberation of the issues. The appeal review committee may, at its discretion, invite the applicant and any other person(s) to discuss the pertinent issues with the committee and submit such additional information as the committee deems appropriate. Participants in an appeal review (i.e., committee members and outside experts) and any materials considered will be subject to the same rules of confidentiality that govern the initial handling and scientific review of the application.

Based upon its review, the committee will prepare a written decision to be signed by the members. The appeal review committee shall send the written decision as advice to the Executive Director for the Research Grants Program Office who will render a final written decision and transmit it to the applicant, the members of the appeal review committee, and the Director of TRDRP.  No further appeals within the University of California are available.